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RA-HS07 Office Environment
RA-HS07 Office Environment
File Reference : RA-HS07 Office Environment
Date File Updated 16-08-24
Category Risk Assessments
Tags: ISO 45001, 6.1, IMS1 7.5

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This example risk assessment has been prepared using the
F-HS20 General Risk Assessment form template - a purpose-built template designed to focus entirely on what matters: identifying hazards, rating risk and recording controls, without any unnecessary fields getting in the way.

The file is supplied in fully editable MS Word format and can be easily customised and saved to Google Docs format if required. The document uses pre-defined style formatting throughout with styles to match the risk-ratings which are input using select boxes pre-populated with all possible risk ratings. All text is in Calibri font for improved readability.
The following document labelling is included in the footer:

  • Form number and title
  • Information-classification
  • Version
  • Page number / total pages
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Office Environment Risk Assessment

This fully completed office environment risk assessment example has been prepared by a qualified health and safety professional. It covers a typical range of hazards, risks and associated control measures for general office-based activities and can be used as a starting point when developing your own risk assessment documentation.

What Does This Office Environment Risk Assessment Cover?

This risk assessment identifies the key hazards associated with office environments including;
  • Display screen equipment (DSE) — prolonged computer and monitor use causing musculoskeletal disorders, eye strain and upper limb disorders
  • Slips, trips and falls — trailing cables, loose flooring, cluttered walkways and wet floors
  • Manual handling — lifting and carrying of boxes, files, office equipment and furniture
  • Electrical hazards — overloaded sockets, damaged cables and faulty electrical equipment
  • Fire — ignition from electrical faults, overloaded circuits or unattended heat sources
  • Work-related stress and mental health — excessive workload, poor work organisation and lack of support
  • Violence and aggression — verbal abuse or physical assault from members of the public or clients

Each hazard includes an inherent risk rating of Moderate, and a comprehensive listing of applicable control measures covering areas such as;

  • DSE workstation assessments, adjustable furniture and regular screen breaks
  • Cable management, walkway housekeeping and prompt spillage clean-up
  • Trolleys, correct storage heights and manual handling training
  • PAT testing, surge protection and periodic electrical inspections
  • Fire risk assessments, alarm testing and annual fire evacuation drills
  • Management Standards stress assessments and Employee Assistance Programme (EAP)
  • Conflict de-escalation training and incident reporting procedures

A residual risk rating is then assigned to each hazard, demonstrating how effective risk management reduces overall risk to a tolerable level.

A Professional, Easy-to-Use Risk Assessment Template

This document uses colour-coded header styles matched to risk ratings, making it quick to read and easy to communicate during toolbox talks and worker training. A built-in risk rating matrix supports consistent evaluation of likelihood and consequence, and hazard pictograms using internationally recognised ISO warning symbols are included alongside relevant hazard entries — improving clarity and helping to highlight risks and mandatory controls.
The result is a completed risk assessment that looks professional, reads clearly, and demonstrates a structured and effective approach to risk management.

Who Is This Risk Assessment Template Suitable For?

This office environment risk assessment template is suitable for health and safety advisers, office managers, facilities managers and any employer with a duty to assess risks associated with office-based working. It can be implemented as a standalone document or as part of a broader occupational health and safety management system aligned with ISO 45001.

Note: This example risk assessment is supplied for use as guidance only and should be reviewed and completed by a competent person.

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