Effective form templates

This example risk assessment has been prepared using the
F-HS20 General Risk Assessment form template - a purpose-built template designed to focus entirely on what matters: identifying hazards, rating risk and recording controls, without any unnecessary fields getting in the way.

The file is supplied in fully editable MS Word format and can be easily customised and saved to Google Docs format if required. The document uses pre-defined style formatting throughout with styles to match the risk-ratings which are input using select boxes pre-populated with all possible risk ratings. All text is in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

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Event Management and Public Events Risk Assessment

What Does This Event Management and Public Events Risk Assessment Cover?

• Crowd crush and overcrowding at entry points, stages, and exits causing crush injury or fatality
• Temporary structure collapse including stages, barriers, and temporary grandstands from overloading or wind loading
• Fire risk from event operations including catering, generators, pyrotechnics, and temporary electrical systems
• Medical emergency response risk at events including delayed ambulance access and inadequate first aid cover
• Falling equipment and struck-by hazards during event build and breakdown from unsecured rigging and structures

Each hazard includes an inherent risk rating and a listing of applicable control measures covering areas such as;

• Event safety plan and structural engineer sign-off for all temporary structures exceeding 6m
• Crowd monitoring, capacity limits, and documented ingress/egress plan for all public areas
• Fire risk assessment completed; fire extinguishers, detection, and evacuation plan in place
• Minimum ratio of first aiders to event capacity; dedicated ambulance or paramedic cover for large events
• Exclusion zones enforced during all build and breakdown operations; no public access during rigging

A residual risk rating is then assigned to each hazard, demonstrating how effective risk management can be used to reduce the overall risk to a tolerable level.

A Professional, Easy-to-Use Risk Assessment Template

Who Is This Event Management and Public Events Risk Assessment Suitable For?

This event management and public events risk assessment is suitable for health and safety advisers, event managers, venue operators, and any employer organising or managing public events with a duty to assess risks under the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999. It can be implemented as a standalone document or as part of a broader occupational health and safety management system aligned with ISO 45001.

Note: This example risk assessment is supplied for use as guidance only and should be reviewed and completed by a competent person.