Company vehicle rules are easier to stick to when every driver has heard them and signed to say so. The record does that job, and the guidance explains the reasons behind each rule.

Effective Training Talks

This training talk is supplied in fully editable MS Word format, prepared using the F-Q7 Training Talk Attendance Record form template. All text is in Calibri font for improved readability.
The following document labelling is included in the footer:

• Talk number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested training talks. No junk, jargon or unnecessary content. Simple and usable training material developed over 25 years through practical use in the real world.

Further Reading

Further guidance on company vehicles and drivers:

• Management of Vehicles
• Managing Drivers
• Driving for Work
• Managing Equipment and Premises knowledge base

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Download this training talk with your company name and logo already added!
Document Preparation is included with the alphaZ subscription.

How to Download

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Need Help Implementing?

If you'd like hands-on help setting up your vehicle policy, vehicle check records and driver records, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Company Vehicles Training Talk

A training talk on company vehicles for staff who drive one - who can have a vehicle, how it may be used, what is not allowed, and the checks, reporting and efficient driving expected. The download gives you a one-page attendance record with the talk description already filled in, plus the full guidance document to run the talk from.

Two Files in One Download

• TT-1-07 Company Vehicles - the attendance record, with the topic and talk description ready to use and a signature line for each attendee
• GG-1-07 Company Vehicles - the guidance document the talk is based on, to prepare from and to issue to staff afterwards

Talk Description

• Who can have a company vehicle, and what is needed to drive one
• Use outside working hours, and who else may drive
• What is not allowed - smoking or vaping, lending the vehicle or leaving it unsecured
• Checking the vehicle before each trip and making it available for maintenance
• Reporting accidents and incidents, and responsibility for fines
• Driving efficiently to protect the environment and save costs

Running the Talk

Read through the guidance beforehand, talk the points through with the team, then have everyone sign the record. Keep the signed record as evidence that the briefing took place and who received it.

Why Responsibility for Fines Is Made Clear

Who pays a parking or speeding fine is easier to settle before it happens than after. The talk covers responsibility for fines alongside accident and incident reporting so drivers know where they stand.

Adapting the Talk

Both files are fully editable, so add who is eligible for a vehicle in your company, your rules on private use and other drivers, and the person who books servicing. Update the talk description if you cover extra points.

Keeping the Training Record

File the signed record with your training records, or log the talk against each attendee in a training matrix, so you can show who has been briefed and when.

Who Is It For?

Staff who have a company vehicle or drive one from a pool, and the managers who allocate them. Use it when a vehicle is first issued, as a refresher and after an accident or a change to your vehicle rules.

Delivering Talks Regularly

Short, regular talks keep the way the business works in front of people. Run this one alongside the other general training talks to build awareness one topic at a time.

Related Training Talks

Other training talks that work alongside this one:

• TT-1-01 Safe Driving
• TT-1-06 Management of Equipment and Premises
• TT-7-04 Accident and Incident Reporting