Artificial Intelligence Form Templates

Four MS Word forms that record how an organisation manages its use of artificial intelligence - the life cycle of each AI system, the data used to build it, the impact of using it on the people it affects, and the committee that keeps the whole arrangement under review.

Each form is available separately. Follow the links below for the full description of each one, or take all four as part of the ISO 42001 Toolkit.

F-AI1 AI System Life Cycle

Nine numbered stages recorded for each AI system, from requirements and specification through resources, verification and validation, deployment, operation and monitoring, technical documentation and event logs, to closure. One sheet per system.

F-AI2 AI Data Matrix

The data behind an AI system - what is required, how it is acquired and selected, the quality it must meet, how provenance is recorded across development life cycles, and the preparation criteria and methods applied.

F-AI3 AI Impact Assessment

The AI system impact assessment required by clause 6.1.4. A six-question screening section decides whether a full assessment is needed, then four stages cover use of the system, who is affected, how they are affected including foreseeable misuse, and the controls, residual impact and human oversight. Closes with a decision, conditions of use, disclosure and sign-off.

F-AI4 AI Focus Committee

The committee record for reviewing AI arrangements and systems in use, emerging capabilities and threats, with issues, suggestions and recommended actions. Its guidance note is included in the same file.

All four in the ISO 42001 Toolkit

The ISO 42001 Toolkit includes all four forms alongside the policy, the core AI procedure, the AI risks and controls register, the Statement of Applicability, the audit checklists, training material and guidance - everything needed to run an AI management system, in one download.