We keep one of these for every holiday booking - the employee fills in the dates, the manager approves it and notes the days left. It stops the who-booked-what arguments and gives payroll a clean trail.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world.

Further Reading

Further guidance on working time and staff absence:

• Contracts, Policies and Working Time
• Managing Staff Absence

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Download this form template with your company name and logo already added!
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How to Download

This file is included in the alphaZ subscription. This form is also included in the ISO 9001 Toolkit, and in every alphaZ ISO toolkit that covers managing people, so the toolkit route gives you this file plus everything else you need in one download.

Need Help Implementing?

If you'd like hands-on help setting up your holiday and absence records, or your wider management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Holiday Request Form Template

A simple holiday request form for an employee to ask for annual leave and for a manager to approve it. It records the dates requested, the number of days, who approved it and how many days remain, so every booking is agreed and logged in one place.

Keeping a clear record of holiday requests and approvals supports fair, consistent handling of annual leave and gives you the working-time evidence a management system aligned with ISO 9001 expects you to keep for your people.

Built for Tidy Annual Leave Records

The form captures what you need to agree and track a booking:

• The dates requested and the first day back at work
• The number of days of annual holiday being taken
• Manager approval, with a name and date
• The number of days remaining after the request, and space for comments

What's Included in this Holiday Request Form

The form is short and set out for one booking:

• Employee details - name and date of request
• Holiday dates - first day of holiday, first day back, and number of days
• For office use - approved by, date, days remaining and comments

Who Needs a Holiday Request Form?

Any employer that manages annual leave needs a consistent way to request, approve and record it. It suits any small or growing business that wants tidy holiday records and a clear approval trail for payroll and planning.