When auditing PPE, the question is simple - can you show what was issued, to whom and when. This register keeps that whole record in one place, with signatures, so the answer is always yes.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world.

Further Reading

Further guidance on personal protective equipment:

• Personal Protective Equipment (PPE) at Work
• Risk Assessment
• Managing Health and Safety at Work

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Download this form template with your company name and logo already added!
Document Preparation is included with the alphaZ subscription.

How to Download

This file is included in the alphaZ subscription. This form is also included in the ISO 45001 Toolkit and every alphaZ ISO toolkit that covers health and safety, so if you need the wider set of documents for personal protective equipment, the toolkit route gives you this file plus everything else you need in one download.

Need Help Implementing?

If you'd like hands-on help setting up your PPE records or your wider health and safety management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

PPE Issue Register Template

A register for recording all personal protective equipment issued across the organisation. It logs the employee, the quantity and description of PPE issued, the date and a signature confirming receipt, so there is a single, signed record of what has been provided.

The Personal Protective Equipment at Work Regulations 1992 (as amended 2022) require suitable PPE to be provided free of charge where risks cannot otherwise be controlled. This register gives you the evidence that PPE has been issued and supports the operational control requirements of ISO 45001.

Built for the PPE Regulations and ISO 45001

The register supports the operational control requirements of ISO 45001 (clause 8.1):

• A single record of all PPE issued across the organisation
• The quantity and description of PPE issued to each employee
• The date of issue for tracking replacement
• A signature confirming the employee received the PPE

What's Included in this PPE Issue Register

Deliberately simple - one row per issue:

• Employee name - who the PPE was issued to
• Quantity and description of PPE issued - what was provided
• Date issued - when it was issued
• Sign received - signed confirmation of receipt

Who Needs a PPE Issue Register?

Any organisation that issues PPE - manufacturing, construction, trades, cleaning, laboratories and healthcare. It is a core record for meeting the PPE Regulations and for any business working towards or maintaining ISO 45001 certification.

Included in the ISO 45001 Toolkit

This form is part of the ISO 45001 Toolkit - risk assessments, registers, procedures and guidance for managing health and safety in one download - and is included in every alphaZ ISO toolkit that covers ISO 45001.

Pairs with the Employee PPE Issue Sheet

For a per-employee record use the F-HS2 Employee PPE Issue Sheet.