This form allows you to record visual inspections carried out on equipment, including initials, date checked, actions required, taken and relevant notes. 

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world.

Further Reading

Further guidance on equipment inspection and safety:

• Management of Work Equipment
• Management of Measuring Equipment and Calibration
• Risk Assessment

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How to Download

This file is included in the alphaZ subscription. This form is also included in the ISO 9001 Toolkit and every alphaZ ISO toolkit that covers managing equipment, so the toolkit route gives you this file plus everything else you need in one download.

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If you'd like hands-on help setting up your equipment inspection records, or your wider management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Equipment Visual Inspection Record Template

An equipment visual inspection record for the routine visual checks of equipment before or during use - each item listed and checked off on the date, with an actions section for anything found and a notes area. It gives you a simple, repeatable record of pre-use equipment checks.

Visually inspecting equipment is a basic part of keeping it safe and fit for use, and of the operational controls a management system expects. This record gives you a straightforward way to log those checks and any actions, supporting the equipment and infrastructure requirements of ISO 9001 and ISO 45001.

Built for Routine Equipment Checks

The record captures what a visual inspection needs:

• A list of the items to be inspected
• The date checked and an initial against each item
• An actions section for anything found during the check
• A notes area for additional detail

What's Included in this Equipment Visual Inspection Record

The form is set out so inspections can be logged in one place:

• Header - completed by and location
• Inspection grid - item number and description, with the date checked and an initial for each
• Actions - actions required and action taken
• Notes - space for additional detail

Who Needs an Equipment Visual Inspection Record?

Any organisation that uses equipment which should be checked before use benefits from a visual inspection record. It suits workshops, sites, trades and facilities teams, and supports the equipment safety and operational controls expected under ISO 9001 and ISO 45001.

Pairs with the Equipment Maintenance Record

Pre-use visual checks work alongside scheduled maintenance on the F-Q8 Equipment Maintenance Record, so both routine checks and planned maintenance are covered.