This is a simple maintenance record form for equipment, which can detail the maintenance checks required, and maintenance carried out alongside the dates it took place.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world.

Further Reading

Further guidance on managing and maintaining work equipment:

• Management of Work Equipment
• Management of Measuring Equipment and Calibration
• The Process Approach

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How to Download

This file is included in the alphaZ subscription. This form is also included in the ISO 9001 Toolkit and every alphaZ ISO toolkit that covers managing equipment, so the toolkit route gives you this file plus everything else you need in one download.

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If you'd like hands-on help setting up your equipment maintenance records, or your wider management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Equipment Maintenance Record Template

An equipment maintenance record for a single item of equipment - its description and serial or identification number, the routine maintenance and checks it needs, and a running log of the maintenance carried out, when and by whom. One record per item keeps the maintenance history in one place.

Keeping work equipment maintained is both a safety duty and a quality requirement, and a maintenance record is how you show it is being done. This form gives you that history and supports the infrastructure and equipment requirements of ISO 9001 (clause 7.1.3).

Built for Reliable, Maintained Equipment

The record captures what a maintenance history needs:

• A clear description of the equipment and its serial or identification number
• The frequency and detail of the routine maintenance and checks required
• A dated log of the maintenance actually carried out
• Who completed each maintenance task

What's Included in this Equipment Maintenance Record

The form is set out as a single record per item of equipment:

• Equipment details - description, serial or identification number, and the routine maintenance or checks required
• Maintenance log - date, the maintenance carried out and who completed it, for each entry

Who Needs an Equipment Maintenance Record?

Any organisation that relies on equipment - machinery, tools, plant or vehicles - needs a record that it is maintained. It suits manufacturers, workshops, trades and facilities teams, and supports the equipment and infrastructure requirements of ISO 9001.

Pairs with the Equipment Visual Inspection Record

Routine maintenance works alongside the quick pre-use check on the F-Q34 Equipment Visual Inspection Record, so both scheduled maintenance and day-to-day checks are covered.